Beginning the Transition Process: IMPACT Leaders Cluster Meetings

After establishing and supporting county-level IMPACT Teams for the past nine months, inSupply began the process of transitioning IMPACT Team operational processes to leaders in the 10 focus counties. In February 2017, inSupply and the counties held a series of Leadership Cluster meetings which brought together the county IMPACT Leaders who were initially trained on the Leadership Initiative in June 2016, and were empowered to lead the IMPACT teams and support their monthly activities.

The goal of the meeting was to improve county IMPACT leaders’ ability to plan for and facilitate monthly IMPACT team meetings, consistently use the data-driven process to facilitate achievement of targets and results, and sustain, and grow the IMPACT Team Network. Peer-to-peer learning is critical to the IMPACT Team approach and the meetings purposefully included a mix of counties to allow for greater collaboration and shared learning. The agenda was focused on the critical aspects that the inSupply team felt needed to be transitioned to the leaders, including:

  • understanding the IMPACT team monthly activities,
  • planning for and conducting the monthly meetings,
  • interpreting the visuals on the Indicator Tracking Tool and leading the data review among other process.

Participants were encouraged to explore opportunities for engaging other partners and projects to adopt and support the IMPACT team approaches. The main outputs of the meeting were sharing of county IMPACT successes and achievements and the development of a transition plan.

inSupply Regional Technical Advisor facilitating a session

These  Leadership meetings were clustered in three groups: the ‘Nairobi’ cluster brought together 11 participants from Nairobi, Isiolo, and Kirinyaga counties; the ‘Kisumu’ cluster had 16 participants from Nandi, Kakamega, Migori, and Nyamira counties; and the ‘Coast’ cluster had 12 participants from Kajiado, Mombasa, and Kwale counties. Three external supply chain partners from the USAID supported Afya Jijini and Pwani projects also participated in the meetings. Their engagement and involvement gave additional support to the transition and they agreed to take up the IMPACT Team approach and support the monthly meetings.

Evaluations from the meetings revealed that participants mostly enjoyed sharing their county achievements, learning from each other and the data challenge exercise (interpreting the visuals from the Indicator Tracking Tool). The inSupply team will continue to support the county teams towards realizing the timelines identified in the transition plans.

IMPACT Team members reviewing achievements during leadership cluster meeting

Supporting UNFPA/JSI Reproductive Health (RH) Quantification Training

Facilitators L-R: Wambui Waithaka, Gregory Roche, Harrison Mariki, Barbara Lamphere

In October 2016, Barbara Lamphere, Gregory Roche, Harrison Mariki, and Wambui Waithaka supported a quantification training of reproductive health (RH) commodity security advisors from Eastern and Southern Africa country offices in Johannesburg, South Africa. This was one of the two trainings that JSI conducted for UNFPA country pr

ogram officers; the other training was conducted in Dakar, Senegal for French speaking countries.

The main goal of the five day workshop was to build the participants’ capacity on quantification and supply chain strengthening processes so that they in turn can fully support their government counterparts in ensuring commodity security in their countries. The sessions covered topics such as logistics review, forecasting methodologies, and how to reconcile the various forecasts to come up with final estimated requirements. There were also sessions on supply planning, pipeline monitoring, documentation and presentation of quantification results, and how to fill in the gaps. Lastly, the participants were taken through the various global coordination mechanisms regarding RH commodity security and supply chain strengthening approaches and innovations from around the world.

The workshop was interactive with minimal lecturettes and the majority of time was spent doing small group work and plenary discussion. This methodology enabled participants to learn from each other on successes and challenges and pick best practices that they could implement in their own countries. There were 23 participants in total; 21 from country offices and 2 from the East and Southern Africa Regional Office.

The overall feedback from participants was positive. Most felt that the training was timely and they are now ready to offer support to their own country quantifications going forward. They also appreciated a chance to get to know their other colleagues and learn from them.

“This was a very good learning process for RHCS managers as it has provided more insight as to how we can better support government and partners in quantification and strengthening supply chain” – one participant

“The workshop was very fruitful and I suggest for it to be done periodically. It has added much value to my experience and hope that it will have a multiplying effect when I share with my colleagues back home” – one participant

As a facilitator, I also learned tremendously from this workshop; from the preparation phase on planning the workshop, studying the curriculum in preparation to facilitate, and also during the training itself. I gained practical knowledge on how to facilitate sessions and discussions, how to communicate effectively, and made new friends and colleagues in the whole process!

UNFPA was pleased with the quantification workshop overall and this may lead to future support and collaborations with JSI.

Small group discussion L-R: Loide Amkongo (Namibia), Luke Muyambo (Zimbabwe), Gamachis Shogo (Ethiopia), Kanyanta Sunkutu (Eastern and Southern Africa Regional Office)